There is little difference in incorporating QuickBooks software discounts into an invoice in both the Premier and Pro versions. Though it is only the customer who can avail of this discount, it is not applicable if the buyer happens to pay in advance as it needs to be added into the invoice immediately after it is prepared. Read on to learn about the steps that need to be followed.

The initial step is to open QuickBooks. Then by clicking on Lists, and then Type, followed by Discount you will be opening your business in the window. Next you will see a button that will ask you to add your new discount for your account that pop up automatically.

If you have the intention of providing more than one type of discount to a client, name the discount accordingly. For instance you could give names like senior discount and promotional discount. Make sure you keep the names simple.

The Description box comes next where you describe the discount and this will emerge when you take a print out of the invoice for the customer. Regardless of whether you simply fill in a word or a phrase, you should ensure that whatever you write does not include unnecessary words. Write words that are not ambiguous and which are immediately understood.

The amount of discount you want to offer is what you have to mention next. To do this, go to the Amount or percentage symbol box and click on it. An important fact to remember is that with QuickBooks, failure to add the percentage sign once you write the amount will be considered to be dollar amount instead of percentage.

Once you have completed this step, proceed to creating an account for Discount Expenses. The direct discounts that you provide to customers are considered to be business expenses. Due to this reason Discounts accounts are not to be applied as these discounts being offered to you are from vendors.

You may get a warning through a warning box pop up that the Discount Expenses account is not in existence, in which case you should click the OK button for it to be added. Then look for the Expenses icon which you will find on the Add New Account Window and click on it. Once that is done, you have to click OK again and revert to the New Discount screen where you have to click OK once again which will result in the discount being saved automatically.

Fill the desired discount in the Item Code column at the very end of the invoice. On doing so, the dollar amount and percentage figure automatically gets calculated by QuickBooks and it also deducts the figure from the invoice total, followed by the tax. After the addition of tax, click Save and Close or you can also click Save and New to be able to save the invoice.

This rounds up all the steps necessary to complete the process of incorporating a discount in an invoice. You will discover that QuickBooks software discounts are a boon in terms of accuracy for discounts to be calculated. The simplicity of the process makes it all the more convenient.

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